Registration

The first step is to register to SOFIA DSS by following the instructions of Picture 1.

SOFIA DSS registration tutorial

Picture 2 represents SOFIA DSS Home Page in which you have access to all functionality.

SOFIA DSS home page tutorial

Create Decision Models

Let’s start by creating a Decision Model, by following the steps 1 to 7, as shown in the pictures 3 and 4. A decision model is a customized template for a specific case of a company. It has a number of factors, some of which can be nested, and each of them carries a weight, that determines its importance relatively to the other factors in the model.

You have to decide the weight of each factor, depending on the significance of its impact, concerning the final decision.

A tutorial step for SOFIA DSS about decision model template creation

There are 4 models created by default, which are suggestions of ours in the sector of HR, SCM and PM. You can view, edit, duplicate and delete them, by using the icons next to the models, in order to adjust the models to your company’s needs.

SOFIA DSS model creation tutorial

A key feature of Sofia DSS is the support of nested factors that allows the creation of decision hierarchies. Before saving the model, click the button ‘Next level’ to enter sub-factors. By clicking the ‘+’ symbol next to each factor that you entered previously you can add a second level factor.

If you have saved the model and you need to edit it, click the ‘eye-like’ button next to the model, and then ‘edit’ and ‘update’.

Create Decision Forms

Now that you have successfully finished creating your first model, it is time to create some Decision Forms that use it. All you need to do is to follow the steps 1 to 8 of pictures 5, 6, 7 and 8 and create your first Decision Form. The ‘model’ is a template we use to evaluate an employee for example, while the ‘form’ is the actual evaluation.

A tutorial step for SOFIA DSS decision form creation
SOFIA DSS Form creation tutorial
A tutorial about using SOFIA DSS factor forms

The basic factors you created previously are now visible. These factors hold the weights that you entered in the first steps. The weights determine the importance of each factor in this particular evaluation model. In this step you enter some scores to assess each factor, considering the specific use case you are evaluating.

A tutorial about using SOFIA DSS factor forms

If your decision model contains not only basic factors (level 1) but nested factors (level 2, 3) as well, before saving, click ‘level 2’ and then ‘level 3’ to score/evaluate them, too.

A Spider-web chart at the bottom of the page will appear that shows the evolution of the weighted scores for each factor from level 1 to level 2. In a real-life scenario, this might represent how the importance of each basic factor changes as you research more into it and start breaking it down into sub-factors.

Repeat the process of creating a decision form as many times as your specific case requires. For example, if you have to evaluate the performance of 10 employees, you will create 10 decision forms, concerning the same decision model.

Compare Forms

In the Pictures 9 and 10 below, we are comparing 2 employees, which means that the 2 forms already appear, representing the 2 employees. The system allows you to put both forms side by side and compare your evaluations by following the steps 1 to 4.

A tutorial about using SOFIA DSS decision forms
A tutorial about creating SOFIA DSS decision forms that compare 2 employees

An Aggregation table with the weighted scores of each form’s basic factors should appear next, as shown in Picture 11, together with a Comparison chart that provides comparative results of the 2 forms, as shown in Picture 12. The table also shows a third column called ‘Aggregated data’, which represents the average scores across both forms. This aggregation can be exported as a new form, by clicking the ‘Create aggregation’ button.

A evaluation aggregation table that compares the performance between 2 employees
A overall comparison chart between 2 employees